Title
Contract Recommendation for Fleet Auto Body Repair (Ordinance S-44413)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Ace Auto Collision and Paint Services, Chaney's Collision Centers, Desert Edge Auto Body, and Interstate Wreck Rebuilder for the purpose of auto body repairs, fabrication and painting services for City of Phoenix vehicles and equipment. This contract will have a $1,000,000 estimated annual expenditure, with a total aggregate value not to exceed $5,000,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department operates a diverse fleet with vehicles ranging from passenger vehicles, light duty to heavy duty trucks, emergency vehicles and off-road equipment. The vendor will be responsible for making general body repairs resulting from accidents and/or vandalism to City vehicles or equipment. Repairs made under this contract will ensure City vehicles and equipment are professionally repaired and mechanically safe for operation.
Procurement Information
Invitation for Bid 18-FSD-056 was conducted in accordance with Administrative Regulation 3.10. Multiple offers were received for four groups: Group I: Passenger Cars and Light Duty Trucks; Group II: Medium and Heavy Duty Trucks; Group III: Emergency Vehicles (excluding ambulances); Group IV: Off-Road Equipment. All bids were evaluated and deemed responsive and responsible, with only four being recommended. The low bid vendor was determined by the lowest total dollar amount, from the total of all estimate bid sheets in each group. Due to the large volume of repair work for Group I, multiple vendors are recommended for contact award based on lowest bid.
Group I
Ace Auto Collision: $44,962.34
Desert Edge Auto Body: $48,254.25
Chaney's Collision Centers: $52,856.35
Group II
Interstate Wreck Rebuilder: $38,335.85
Group III
Interstate Wreck Rebuilder: $61,330.46
Group IV
Interstate Wreck Rebuilder: $21,640.51
Contract Term
The initial one-year contract term shall begin on or about July 1, 2018, with four options to extend in up to one-year increments for a total contract option term of five years.
Financial Impact
This contract will have a $1,000,000 estimated annual expenditure, with a total aggregate value not to exceed $5,000,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.