Title
Vaughan Pump and Pump Parts - Request for Award (Ordinance S-50767)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Arrowhead Pump and Supply, LLC. to provide Vaughan pumps and pump parts for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The expenditures will not exceed $3,710,645.
Report
Summary
The purpose of this agreement is to provide the ability to purchase replacement parts and provide maintenance and repair services on 54 Vaughan pumps located in the wastewater treatment plants. The manufacturer requires that authorized distributors and service companies perform all maintenance, repairs, and replacement of parts. Utilizing providers not authorized will jeopardize the warranty.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing that there is only one source for these essential parts and accessories. Arrowhead Pump and Supply, LLC. is the sole provider of Vaughan pumps and parts in Arizona and the manufacturer authorized provider.
Contract Term
The agreement will begin on or about May 1, 2024 for a five-year term with no options to extend.
Financial Impact
The aggregate contract will not exceed $3,710,645.
Funding is available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.