Title
Election Tabulation System Services - Maricopa County Contract 190265 - Amendment (Ordinance S-52488) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment and add additional expenditures to Contract 152562. Authorization to extend the contract term in alignment with the Maricopa County cooperative contract and modify the vendor's name from Dominion Voting Systems, Inc. to Liberty Vote USA, Inc. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,080,000.
Report
Summary
The contract provides a centralized ballot tabulation system, including maintenance and support services, for the tabulation of early ballots, voting center ballots and provisional ballots for City-conducted elections. The City of Phoenix has 125 voting precincts and uses 28 voting centers to conduct in-person voting. The City of Phoenix Voter Registration count is over 857,000 with over 645,000 registered voters on the Active Early Voting List (AEVL). Voters on the AEVL automatically receive an early ballot in the mail approximately 27 days before an election. During City-conducted elections, voters can vote in person at any designated voting center over a three-day period (Saturday, Monday and Election Day Tuesday). Extending this contract to align with the Maricopa County cooperative contract will ensure that City voters continue to benefit from reliable voting services without interruption by providing a centralized ballot tabulation system for the tabulation of early ballots, voting center ballots and provisional ballots and continuing to provide election results in a timely manner using a high-speed central count solution for processing the high volume of ballots the City expects to receive based on anticipated voter turnout.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contract will be extended through July 31, 2027, with two one-year options to extend.
Financial Impact
Upon approval of $1,080,000 in additional funds, the revised aggregate value of the contract will not exceed $2,551,116. Funds are available in the City Clerk Department’s operating budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Election Tabulation System Services - Maricopa County Contract 190265 (Ordinance S-46829) on July 1, 2020.
• Election Tabulation System Services - Maricopa County Contract 190265 (Ordinance S-52044 ) on June 18, 2025.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the City Clerk Department.