Title
Water Treatment Plants Job Order Contract Engineering Support Services - Engineering Services - Amendment - WS85400001, WS85230054 and WS85350009 (WS85400001 and WS85230054) (Ordinance S-50947)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 156391 with Wilson Engineers, LLC to provide additional Engineering Services that include design and construction administration and inspection for the Water Treatment Plants Job Order Contract Engineering Support Services project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to perform design and construction administration and inspection services on an as-needed basis for the Water Treatment Plants to support the work of the Job Order Contract (JOC) contractors. Individual projects will be identified by City staff for implementation under the JOC Program. Construction projects will differ in size, scope, and complexity and typically have a cost range of $5,000 to $4 million.
The amendment is necessary to add capacity to provide support for the Lake Pleasant Water Treatment Plant. This amendment will provide additional funds and time to the agreement.
Wilson Engineers' additional services include, but are not limited to: performing project assessments, alternative analysis, preparing construction documents, obtaining required permits, coordinating with the City and JOC contractor, shop drawing review and approval, construction inspection, preparing and coordinating Maintenance of Plant Operations action plans, updating facility Electronic Operation & Maintenance manuals, and providing asset hierarchy updates including retiring assets, new assets, asset attributes, and preventive maintenance information.
Contract Term
The term of the agreement amendment is two years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Engineering Services was approved for an amount not to exceed $8.8 million, including all subconsultant and reimbursable costs.
- This amendment will increase the agreement by an additional $5 million, for a new total amount not to exceed $13.8 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Job Order Contract Engineering Support Services Agreement 156391 (Ordinance S-48715) on June 15, 2022.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Inger Erickson, the Water Services Department and the City Engineer.