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File #: 23-1524   
Type: Ordinance-S Status: Adopted
Meeting Body: City Council Formal Meeting
On agenda: 6/14/2023 Final action: 6/14/2023
Title: Preserve Trail Maintenance - Contract 144999 - Amendment (Ordinance S-49901)
District: Citywide

Title

Preserve Trail Maintenance - Contract 144999 - Amendment (Ordinance S-49901)

 

Description

Request to authorize the City Manager, or his designee, to execute an amendment to Contract 144999 with Okanogan Trail Construction to extend the contract term. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed; request to continue using Ordinance S-43331.

 

Report

Summary

The City of Phoenix mountain preserves are beautiful open spaces for nature, recreation and fitness opportunities. Also, they are wild desert areas with rocky terrain and other natural hazards with more than 200 miles of mountain preserve trails that require regular maintenance and rerouting. Okanogan Trail Construction provides specialized services in order to maintain and rehabilitate the City’s Mountain Preserve and Desert Parks trails system. These services include:

 

  • Assisting in the removal of non-designated trails by providing natural re-shaping methods and seeding to return the land back to a natural state.
  • Providing general trail maintenance, as necessary, to make trails safe, sustainable and maintainable.
  • Rerouting trails as approved in plans, where safety, maintenance, and/or sustainability issues arise.
  • Supplying and installing signage, trail posts and trail counters, as necessary.

 

This request is for an extension of the contract term to allow the Procurement team to conduct a competitive procurement process.

 

Contract Term

Upon approval the contracts will be extended through May 31, 2024.

 

Financial Impact

The aggregate value of the contract will not exceed $3.5 million; and no additional funds are requested.

 

Concurrence/Previous Council Action

The City Council previously reviewed this request:

• Preserve Trail Maintenance 144999 (Ordinance S-43331) on March 22, 2017.

 

Department

Responsible Department

This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.