Title
Library Media Materials and Related Services Contract - RFQu 22-148 - Request for Award (Ordinance S-49254)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with the Contractors listed on Attachment A to provide library media materials and related services to the Library Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $25,000,000.
Report
Summary
These contracts will fulfill the Phoenix Public Library's needs for physical, print, and audio-visual materials, periodicals, and related services. The Library system consists of 16 branch libraries and the Central Library, which also houses technical services, operations, and administrative offices. The Library's holdings number more than 1,530,000 items and it maintains more than 900,000 registered borrowers. Library media materials and related services support the City Manager's Strategic Plan by promoting early literacy and preparing young children for academic success and achieving excellence for all Phoenix residents.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List.
Fourteen offerors submitted qualifications and were deemed to be responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following minimum qualifications:
- Provided library media resources and services for a minimum of one year.
- Provided an executive summary of the firm's experience, qualifications, and expertise in each of the categories proposed.
- Provided an executive summary of the firm's capabilities to provide the goods or services, describing capacity in each proposed category.
After reaching consensus, the evaluation committee recommends award to the offerors in Attachment A.
Contract Term
The contracts will begin on or about Jan. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $25,000,000.
Funding is available in the Library Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library Department.