Title
Lake and Waterway Management Services - Requirements Contract - IFB 18-306 (Ordinance S-45059)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Aquatic Consulting & Testing, Inc. to provide lake and waterway management services for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $415,125 over a five-year period.
Report
Summary
This contract will provide the Parks and Recreation Department with urban lake and waterway maintenance services as needed to maintain the proper ecology. The vendor will monitor/test the pH, hardness, alkalinity, temperature, dissolved oxygen, unionized ammonia and golden algae, as well as perform tests for all metals. These services will improve the water quality, enhance the fish habitats, decrease mosquito activity and remove any foul odors.
Procurement Information
Invitation for Bid (IFB) 18-306 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Procurement Division on Aug. 24, 2018. The offer was evaluated on price, responsiveness to specifications and responsibility to provide the required goods and/or services. The notice of bid was sent to more than 250 registered vendors and was publicly posted and available for download on the City website. The price offered was determined to be fair and reasonable based on a comparison with previous contract pricing.
The Deputy Finance Director recommends that the offer from Aquatic Consulting & Testing, Inc. be accepted.
Contract Term
The five-year contract term will begin on or about Oct. 4, 2018.
Financial Impact
The aggregate contract value will not exceed $415,125, with an estimated annual expenditure of $83,025. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation and Finance departments.