Title
Amend Phoenix Public Library and Phoenix Families First Resource Centers Intergovernmental Agreements with First Things First (Ordinance S-48524)
Description
Request to authorize the City Manager, or his designee, to extend two Intergovernmental Agreements (IGA) with First Things First (FTF) for an additional year to provide an additional year of funding for Phoenix Public Library's (PPL) Early Literacy Outreach Team (ELOT) programs and the Youth and Education Office's Phoenix Families First Resource Centers. The one-year extension for FTF IGA 19-0957 will provide an additional $550,000 in funding for Phoenix Public Library's ELOT programs, for a contract total not to exceed $2,750,000 for the life of the contract. The one-year extension to FTF IGA 19-0963/Contract 148132 will provide an additional $675,000 in funding for Phoenix Families First Resource Centers, for a contract total not to exceed $3,375,000 for the life of the contract. Further request authorization for the City Treasurer to accept and the City Controller to disburse all funds related to these two items.
Report
Summary
Phoenix Public Library ELOT
Phoenix Public Library has maintained a productive partnership and received grant funding from Arizona's First Things First to support PPL's Early Literacy Outreach Team since 2009. PPL/FTF outreach workshops for parents and caregivers focus on strategies to help children get ready to read by kindergarten. Hands-on workshops, such as Storytimes, guide parents and caregivers in assisting children with critical pre-literacy skills such as letter knowledge, print awareness, developing a rich vocabulary and comprehension. In addition, when visiting neighborhood events and organizations, library staff present parents with a coupon that can be redeemed at any PPL location for a free children's book, further encouraging families to regularly visit the library and begin building a book collection for the home.
Phoenix Families First Resource Centers
The Human Services Department and Youth and Education Office entered into an intergovernmental agreement with First Things First in July 2018 to create four Family Resource Centers in current City facilities controlled by the Library, Housing and Parks and Recreation departments. The Phoenix Families First Resource Centers increase families' access to concrete support and services in times of need; improve knowledge of parenting and child development; foster parental resilience and successfully connect families to support in the community; and promote social and emotional competence in children.
In May 2022, First Things First site councils will vote to approve to extend the two contracts for one additional year in the amount of $550,000 (Phoenix Public Library ELOT) and $675,000 (Phoenix Families First Resource Centers) starting July 1, 2022.
Contract Term
Phoenix Public Library ELOT
The current grant provided funds from FY2018-2019 through FY2021-2022 ($550,000 annually). This extension will provide an additional year of funds ($550,000) through FY2022-2023. The agreement will now not exceed $2.75 million over the life of the agreement.
Phoenix Families First Resource Centers
The approved contract term started July 1, 2018, with three one-year options to renew, ending June 30, 2022. The extension will provide an additional year of funds ($675,000) through FY2022-2023. The agreement will now not exceed $3.375 over the life of the agreement.
Due to the pandemic, First Things First has their contracts state-wide to extend for one additional year, ending June 30, 2023.
Financial Impact
The contractual, grand-funded amounts for both IGAs (Phoenix Public Library ELOT - $550,000), (Phoenix Families First Resource Centers - $675,000) will support staff, supplies and site costs for implementing programs and services. No matching funds are required with no impact to the General Fund.
Concurrence/Previous Council Action
Phoenix Public Library ELOT
The contract was approved by City Council on April 4, 2018 via Ordinance S-44444.
Phoenix Families First Resource Centers
The contract was approved by City Council action on April 4, 2018 via Ordinance S-44433.
On June 24, 2020, City Council authorized additional funding and an extension of the contract via Ordinance S-46819.
On July 1, 2021, City Council authorized an extension of the contract via Ordinance S-47833.
Location
Phoenix Public Library ELOT
Citywide
Phoenix Families First Resource Centers
Goelet A.C. Beuff Community Center - 3435 W. Pinnacle Peak Road
Burton Barr Central Library - 1221 N. Central Ave.
Cesar Chavez Library - 3635 W. Baseline Road
Aeroterra Housing Community - 675 N. 16th St.
Council Districts: 1, 7, and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson, the Library Department and the Youth and Education Office.