Title
Construction Administration Services for Maryvale Parkway Terrace Rehabilitation Project Contract - RFA FY24-086-03 - Request for Award (Ordinance S-50186)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Architectural Resource Team (ART) to provide construction administration for the Housing Department's Maryvale Parkway Terrace Rehabilitation Project. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $171,050.
Report
Summary
This contract will provide construction administration including monthly meeting attendance, Request For Information reviews, General Contractor and Consultant coordination, punch list walks, and final completion review along with various other duties to ensure the rehabilitation of the senior public housing apartments is completed according to plan and budget.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Without Competition/Special Circumstances Alternative. The architect was originally procured through the City’s Job Order Contract On-Call Services list. ART has extensive knowledge of the project since it developed the building plans, scope of work and specifications. There were not enough funds on the contract to complete this project since it was originally procured as a citywide contract.
Contract Term
The contract will begin on or about Aug. 1, 2023, for a one-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $171,050 for the one-year aggregate term. There is no impact on the General Fund. Funding is available in the Housing Capital Improvement Program budget.
Concurrence/Previous Council Action
City Council previously approved this request for Citywide Architectural On-Call Services for calendar years 2022-23, Contract 155420 (Ordinance S-48044), on Oct. 27, 2021.
Location
4545 N. Maryvale Parkway
Council District: 5
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing Department.