Title
Human Resources Benefits Analyst Professional Services (Ordinance S-43858)
Description
Request authorization for the City Manager, or his designee, to enter into an agreement with Envision, LLC to provide Benefits Analyst Professional Services to the Information Technology Services (ITS) and Human Resources departments, in an amount not to exceed $100,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City is currently upgrading its PeopleSoft Human Capital Management system, eCHRIS. As part of this upgrade, Open Enrollment for benefits and Life Event processes and configurations have changed, requiring one-time additional development and administration services from a benefits analyst. The benefits analyst will provide both functional and technical support to the Human Resources and ITS departments. Professional services will include benefits administration support for the 2018 Benefits Open Enrollment processes, coding of an interface for support of the Dependent Eligibility Verification Audit (DEVA), and development of the necessary changes to implement the 2018 Benefits Wellness Incentive program. These services are critical to ensure systems and processes are in place for the 2018 Open Enrollment for City employees.
Procurement Information
In July 2017, ITS solicited vendors from the Information Technology Professional Services Qualified Vendors List for technical professionals to assist the 2018 Benefits Open Enrollment, DEVA integration, and 2018 Benefits Wellness Incentive program. Ten vendors responded with 28 potential candidates, with four candidates being selected as the most qualified. The four candidates were interviewed by staff from ITS and the Human Resources Department. The candidate from Envision, LLC was selected by the panel as the most qualified to provide the necessary services.
Contract Term
The contract will begin on Aug. 31, 2017 and in effect through Feb. 28, 2018.
Financial Impact
The total expenditure will not exceed $100,000. Funds will be provided from the Health Care Benefits Trust.
Concurrence/Previous Council Action
The expenditure was approved by the City’s Health Care Benefits Trust Board at its public meeting on July 17, 2017.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, Acting Deputy City Manager Toni Maccarone, and the Information Technology Services and Human Resources departments.