Title
National Transit Database Professional Auditing Services Contract RFP PTD24-006 - Request for Award (Ordinance S-50931)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with CliftonLarsonAllen LLP (CLA) for the purpose of conducting professional auditing services for the Public Transit Department's (PTD) annual National Transit Database (NTD) report in accordance with the Federal Transit Administration (FTA) guidelines. Further request to authorize the City Controller to disburse funds in an amount not to exceed $91,865.
Report
Summary
In an effort to keep track of industry trends and provide public information and statistics, the FTA's NTD records the financial, operating, and asset condition of transit systems nationwide. The NTD is designed to support local, state, and regional planning efforts and assist governments and other decision-makers in making multi-year comparisons and performing trend analyses. Additionally, some of the data included in the annual NTD report is also used in the funding formulas for FTA's formula-based grant funding programs to apportion funds to states and urbanized areas.
The contractor will test the NTD data that is collected and tracked by PTD’s service providers and the department, as well as compile reports in accordance with the NTD's reporting manual and FTA's established guidelines. NTD data that is collected and reported consists of revenue (service) hours and miles, total miles and hours, boardings, service days, costs, revenues, transit asset information, and other various transit-specific operational and capital data.
Procurement Information
This RFP was conducted in accordance with City of Phoenix Administrative Regulation 3.10. PTD issued a Request for Proposals (RFP PTD24-006) on March 14, 2024. One proposal was received and scored by an evaluation panel based on the following criteria (1,000 max points):
- Method of Approach (up to 400 points)
- Qualification and Experience (up to 300 points)
- Price Proposal (up to 300 points)
The evaluation committee recommended awarding the contract to CLA, which scored 895 points. Public Transit staff concurs with the evaluation committee's decision and recommends awarding the contract for NTD Professional Auditing Services to CLA.
Contract Term
The contract is five years and will begin on or about July 1, 2024, and end on June 30, 2029.
Financial Impact
The value of the contract will not exceed $91,865. Funding is available in the Public Transit Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.