Title
Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System Upgrades - Construction Manager at Risk Services Amendment - AV21000109 (Ordinance S-50050)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 157694 with The Weitz Company, LLC to provide additional Construction Manager at Risk Preconstruction and Construction Services for the Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System Upgrades project. Further request to authorize execution of amendments to the Agreement as necessary within the Council-approved expenditure authority as provided below and for the City Controller to disburse all funds related to this item. The additional fee for services included in the amendment will not exceed $8.2 million.
Report
Summary
The purpose of the project is to modernize components of the Phoenix Sky Harbor International Airport Terminal 4 (T4) Baggage Handling System (BHS). This project is necessary because the BHS utilized by American Airlines and the international airline carriers in Terminal 4 is largely obsolete, and operating on controls utilizing technology at end of life at more than 25 years old.
This amendment is necessary for additional Preconstruction Services and Construction Phase Services for the modernization of T4 BHS - T4 North, T4 International, T4 Recheck, T4 Federal Inspection Station, and T4 In-bound 1-7 are ready to begin. This amendment will provide additional funds to the Agreement.
The Weitz Company, LLC’s additional construction services include, but are not limited to: manage, coordinate, and construct the baggage handling system to include structural, electrical, mechanical, technology, lighting, maintenance access, fire/life/safety/security, and civil modifications to the existing terminal building; provide energy modeling for the baggage handling system baseline and final design; provide baggage handling system Transportation Security Administration design and construction coordination; provide a tested, commissioned, and approved baggage handling system; select subcontractors and suppliers and subcontractor coordination; prepare Guaranteed Maximum Price proposals that meet project phasing and the approval of the City; coordinate with various City departments, project stakeholders, existing tenants, utility companies, and other agencies, as applicable; procure materials and equipment; schedule and manage site operations; provide quality controls and lifecycle cost analysis; bond and insure the construction; address all federal, state, and local permitting requirements; prepare and submit Requests for Information, submittals, proposal requests, and change orders for review and approval; conduct construction site visits; submit progress payment requests; prepare construction progress reports; and other work as required.
Contract Term
The term of the Agreement amendment remains unchanged at five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the Agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the Agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Construction Manager at Risk Services was approved for an amount not to exceed $300,000, including all subcontractor and reimbursable costs.
- This amendment will increase the Agreement by an additional $8.2 million, for a new total amount not to exceed $8.5 million, including all subcontractor and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to Agreement limits for all rendered Agreement services, which may extend past the Agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Architectural Services Agreement 157695 (Ordinance S-49328) on Jan. 25, 2023.
- Construction Manager at Risk Services Agreement 157694 (Ordinance S-49323) on Jan. 25, 2023.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.