Title
Aerial Equipment - Inspection and Certification - Contract Recommendation (Ordinance S-48564)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with: American Inspection and Test, Inc. and Diversified Inspections/ITL, Inc., for inspection and certification of aerial equipment. Further request to authorize the City Controller to disburse all funds related to this item. This item will have an aggregate amount of $452,835.
Report
Summary
The Aviation and Public Works departments are seeking inspection and certification services for various aerial equipment, including bucket trucks, personnel lifts, forklifts, and derricks. Annual inspections are essential to maintain safe and efficient operations of aerial equipment. Inspections must be performed by certified third-party equipment inspectors pursuant to National Fire Protection Association (NFPA), American National Standards Institute (ANSI), and Occupational Safety and Health Administration (OSHA) standards.
Procurement Information
Invitation for Bid (IFB) 23-FSD-003 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department reached out to 63 vendors, with two bids being received. Both bids were evaluated based on responsiveness and responsibility with both vendors recommended for award for each of the below groups:
Group I - Fire Apparatus Aerial Equipment group total:
Diversified Inspections - $30,000 group total
American Inspection and Test - no bid
Group II - Insulated/Non-Insulated Bucket Trucks and Digger Derricks group total:
American Inspection and Test - $12,200
Diversified Inspections - $17,995
Group III - Mobile Truck Mounted Cranes
Diversified Inspections - $3,120
American Inspection and Test - $3,600
Group IV - Man Lifts, Forklifts, and Industrial Lift Trucks group total:
American Inspection and Test - $9,000
Diversified Inspections - $14,625
Group V - Derrick Well Rigs group total:
Diversified Inspections - $780
American Inspection and Test - $900
Contract Term
This contract will begin on or about July 1, 2022 for an initial one-year term, with four option years to be exercised in increments of up to one-year, for a total contract term of five years.
Financial Impact
This item will have an estimated yearly aggregate of $90,567, with a total aggregate of $452,835.
Funding is available in the Aviation and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Aviation and Public Works departments.