Title
Agreement with GMI Pump Systems for Maintenance and Operation of Pump and Ozone Systems at Japanese Friendship Garden (Ordinance S-43903)
Description
Request authorization for the City Manager, or his designee, to enter into a five-year agreement with GMI Pump Systems for maintenance and operation of the pump and ozone systems at the Japanese Friendship Garden. Expenditures shall not exceed $232,000 over the life of the contract, with an estimated annual expenditure of $46,400. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Parks and Recreation Department recently invested more than $1 million to replace the pump system and to refurbish and improve the ozone system at the Japanese Friendship Garden. The Japanese Friendship Garden has a one-acre koi pond that is a replica of the Japanese Friendship Garden in Himeji, Japan, Phoenix’s sister city. The previous system was approximately 15 years old and was failing, causing loss of revenue to the non-profit operators and environmental concern for the health of the 1,200 koi that live in the pond. Both the pumps and the ozone need to work in tandem to keep the water aerated and clear and provide a healthy environment for the koi.
It is necessary to have contracted maintenance by experts that can keep this system running efficiently for the enjoyment of the thousands of visitors to the Japanese Friendship Garden.
Procurement Information
The computer system to coordinate the pumps, ozone, cooling systems and alarms is a proprietary system installed by GMI Pump Systems on a job order contract. GMI Pump Systems, a local company, installed the proprietary system along with most of the equipment. It is critical that these complex, proprietary systems are maintained and operated by the same company that installed the overall system. In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Determination Memo citing the unusual nature of the goods and services that require a specific vendor.
Contract Term
The contract term shall begin on or about Sept. 20, 2017.
Financial Impact
Expenditures shall not exceed $232,000 over the life of the contract, with an estimated annual expenditure of $46,400. This will include labor, materials and weekly maintenance on the ozone system, motors, pump station, controls and filters at the Japanese Friendship Garden. Funds are available in the Parks and Recreation Department's budget.
Location
1125 N. 3rd Ave.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation Department.