Title
Operable Wall Inspection, Maintenance and Repair Contract - RFA PCC 22-007 Request for Award (Ordinance S-49214)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Sunstate Installations, Inc. to provide operable walls maintenance, inspection, and repair for the Phoenix Convention Center Department (PCCD). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $750,000.
Report
Summary
This contract will provide inspection, maintenance and repair services for operable walls in the South, West and North buildings on an as-needed basis. Operable walls are used inside meeting rooms, ballrooms and exhibit halls to divide space into multiple sections, which provides greater versatility of the space. Services include: labor, transportation, supplies, materials, parts, tools, machinery, lifts, employee safety equipment, equipment lubricant, and supervision.
Procurement Information
In accordance with AR 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Emergency Procurement. PCCD has 85 operable walls which require annual maintenance and repairs on an as-needed basis to ensure safe and reliable operation. PCCD recently learned when scheduling annual inspection and maintenance, that the existing contractor, Hufcor, went out of business without notice. Due to the criticality of these services and the potential impact and loss of revenue to the City should the walls become inoperable, there is an urgent need to award a contract in lieu of the standard procurement process. We have been informed and have confirmed that Sunstate Installations, Inc. purchased Hufcor's equipment and hired most of Hufcor's technicians, making them a viable option to fill this urgent need.
Contract Term
The contract will begin on or about Dec. 12, 2022, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $750,000 for the five-year aggregate term.
Funding is available in the Phoenix Convention Center Department's Operating budget.
Location
100 North 3rd. Street, Phoenix, AZ 85004.
Council District: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Phoenix Convention Center Department.