Title
Ice and Ice Storage - IFB 18-319 - Amendment (Ordinance S-51271)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Contract 148623 with Reddy Ice Corporation to amend contract to assign all rights, interests, and obligations to a new vendor, SCIH Ice Holdings, Inc. dba Reddy Ice, LLC and for additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $500,000.
Report
Summary
This contract will provide ice and ice storage which is used daily by the City for consumption, cooling of medications, and to help prevent heat-related illnesses for police officers, firefighters, and other City employees and residents. Ice and ice storage is also used at public gatherings, political events, marches or walks, and City funded public events. This contract is utilized Citywide and is critical to the safety and health of the City's employees and residents by helping with heat-related issues, especially during the hotter months of the year. Reddy Ice Corporation seeks to assign its assets, payables, and receivables, including its rights and obligations under Contract 148623, to SCIH Ice Holdings, Inc. dba Reddy Ice, LLC. Approval is requested to amend this contract accordingly and continue receiving services from SCIH Ice Holdings, Inc. dba Reddy Ice, LLC. Additional funds are needed due to higher usage in 2024 and to ensure sufficient funds are available through the end of the contract period.
Contract Term
The contract term remains unchanged, ending on October 31, 2025.
Financial Impact
Upon approval of $500,000 in additional funds, the revised aggregate value of the contract will not exceed $2,800,000.00. Funds are available in various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Ice and Ice Storage Contract 148263 Ordinance S-45066 on October 17, 2018;
- Ice and Ice Storage Contract 148623 Ordinance S-49939-F on August 17, 2023;
- Ice and Ice Storage Contract 148623 Ordinance S-50230 on October 4, 2023.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.