Title
Miscellaneous Building Repairs - Requirements Contracts (Ordinance S-46144)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with three firms: 1) SOS Builders, LLC, Skyline Builders & Restoration, Inc., 2) Hernandez Companies, Inc., and 3) BWC Enterprise, Inc. dba Woodruff Construction, for incidental building repairs to be used on an as-needed basis in an amount not to exceed $1,250,000 over the life of the contracts. Further request the City Controller to disburse all funds related to this item.
Report
Summary
These contracts will be used for commercial maintenance, incidental building repairs and tenant improvement services for over 600 City-owned facilities maintained by the Public Works Department. The services will be used as needed to provide Facilities Management Division additional support with increased building repairs and tenant improvements for various customer departments, including but not limited to: Fire, Police, Parks and Recreation, Library, Human Services, Street Transportation, Neighborhood Services, and the Office of Arts and Culture departments.
Procurement Information
Invitation for Bid 20-FMD-020 for miscellaneous building repairs was conducted in accordance with Administrative Regulation 3.10. There were eight offers received by the Public Works Procurement Division on Sept. 11, 2019. The offers were evaluated based on price, responsiveness to all specifications, and the responsibility to provide the required goods and services. The offers submitted by SOS Builders, LLC, Skyline Builders & Restoration, Inc., Hernandez Companies, Inc., and BWC Enterprise, Inc. dba Woodruff Construction, were deemed to be fair and reasonable.
Contract Term
The initial one-year contract term shall begin on or about Dec. 1, 2019 with four, one-year options, for a total contract term of five years.
Financial Impact
The aggregate contract value including all option years will not exceed $1,250,000, including applicable taxes, with an estimated annual expenditure of $250,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.