Title
Police Crime Lab Heating, Ventilation, and Air Conditioning and Building Automation Systems Controls - Construction Manager at Risk Construction Services - PW26480024 (Ordinance S-51865) - District 7
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Kitchell Contractors, Inc. of Arizona (Kitchell) to provide Construction Manager at Risk Construction Services for the Police Crime Lab Heating, Ventilation, and Air Conditioning and Building Automation Systems Controls Project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $8,216,000.
Report
Summary
The purpose of this project is to repair or replace the current building automation system and associated heating, ventilation, and air conditioning system in the Police Department Crime Lab to ensure the building has proper control of airflows within the laboratories, as well as in the fume hoods and biosafety cabinets used during preparation and analysis of crime scene evidence.
Kitchell’s initial services will include preparing a Guaranteed Maximum Price proposal for the Construction Services provided under the agreement and participating with the City in a process to establish a Small Business Enterprise (SBE) goal for the project. Kitchell will be responsible for construction means and methods related to the project and fulfilling the SBE program requirements. Kitchell will be required to solicit bids from prequalified subcontractors and to perform the work using the City’s subcontractor selection process. Kitchell may also compete to self-perform limited amounts of work.
Kitchell's services include, but are not limited to: removal of existing air valves and building automation system controls, to be replaced with new air valves and controls; removal of existing ACT system in two rooms; installation of new ceilings and light fixtures; removal of existing fume hood, cap associated utilities, and patch wall; along with other ancillary services as needed for the project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes. Scoring and selection were made in conjunction with the Construction Manager at Risk Preconstruction Services selection process.
Contract Term
The term of the agreement is 18 months from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Kitchell Contractors, Inc. of Arizona will not exceed $8,216,000, including all subcontractor and reimbursable costs.
Funding is available in the Public Works Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Construction Manager at Risk Preconstruction Services Agreement 161019 (Ordinance S-51022) on June 12, 2024.
Location
621 W. Washington Street
Council District: 7
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Mario Paniagua, the City Engineer and the Public Works Department.