Title
Commercial Vehicle and Equipment On-Site Wash Services - Requirements Contract - IFB 20-002 (Ordinance S-46344)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with DetailXPerts Franchise Systems, LLC. to perform Commercial Vehicle and Equipment On-Site Wash Services for Citywide departments. Further request authorization for the City Controller to disburse all funds related to this item. The five-year aggregate value of the contract shall not exceed $512,500.
Report
Summary
This contract will provide on-site washing services for Citywide commercial vehicles and equipment including flatbed, bucket, platform, and dump trucks, tractors, and trailers. This contract is needed to remove debris, mud, and dirt from the City’s large fleet of commercial vehicles and equipment, as well as maintain a clean appearance when in use throughout the City. The contractor is required to comply with Federal and State storm water regulations, the Municipal Separate Storm Sewer System MS4 permit and Phoenix City Code chapter 32-103 (B), to prevent wastewater to enter the storm drain system. The majority user departments of this contract are Street Transportation, Water Services, and Parks and Recreation.
Procurement Information
IFB 20-002 was conducted in accordance with Administrative Regulation 3.10. There were four offers received by the Finance Department’s Procurement Division on Dec. 6, 2019. Two offers were deemed non-responsive for failing to provide revised submittal and offer documents.
The Finance Director recommends that the offer from DetailXPerts Franchise Systems, LLC be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about Feb. 15, 2020.
Financial Impact
The aggregate contract value will not exceed $512,500, with an estimated annual expenditure of $102,500. Funds are available in various departments’ Operating budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department