Title
Avolve Software Corp Maintenance Contract Renewal (Ordinance S-46552)
Description
Request to authorize the City Manager, or his designee, to provide up to $156,000 in additional payment authority for ProjectDox System Maintenance and additional software workflows. ProjectDox provided by Avolve Software Corp is a critical component of the Planning & Development Department (PDD) Electronic Plan Review (EPR) system. The PDD EPR system provides the capability to receive, review, and return construction plans electronically. This reduces process times and saves applicant's time associated with manual submission. Further request authorization for the City Controller to disburse funds.
Report
This maintenance ensures continued support from the vendor and provides software required to integrate with the new SHAPE Phoenix system currently under development which replaces the current PDD core business applications.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
Avolve Software Corp is Vendor 3072305 and was awarded through a competitive process consistent with the City's procurement processes.
Contract Term
The contract term is for one year, with no option to extend and is set to expire June 2021.
Financial Impact
Funds are available in the department's Development fund operating budget.
Concurrence/Previous Council Action
Contract 135490 was approved by Formal Council action on Jan. 16, 2013.
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, and the Planning and Development and Finance departments.