Title
Bard HVAC Parts and Equipment, RFA 26-FMD-036 - Request for Award (Ordinance S-52655) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Geary Pacific Corporation dba Geary Pacific Supply for the purchase of Bard Heating, Ventilation, and Air Conditioning (HVAC) parts and equipment on an as-needed basis. Further request authorization for the City Controller to disburse all funds related to this item. The total aggregate amount of the agreement will not exceed $150,000.
Report
Summary
The Public Works Department is responsible for maintaining HVAC equipment at multiple City facilities, including 30 800 MHz radio communication towers equipped with Bard HVAC units. Each tower contains between one and six Bard units that provide critical cooling to radio communication equipment used by the Police Department, Fire Department, 911 operations, the FBI, and other law enforcement agencies.
The Bard units are essential to maintaining appropriate operating temperatures for this critical infrastructure. This agreement will allow the department to purchase necessary parts and equipment to maintain and repair these units, ensuring reliable operation and continuity of emergency communications.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo identifying Geary Pacific Corporation dba Geary Pacific Supply as the sole source provider in the state of Arizona for Bard HVAC parts and equipment.
Contract Term
The contract will begin on or about April 1, 2026, for a three-year term with two one-year options to extend.
Financial Impact
The agreement will have a total aggregate value that will not exceed $150,000. Funds are available in the Public Works Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Public Works Department.