Title
Energy Management Control Systems Repair Services Contract (Ordinance S-47693)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with: Arizona Comfort Zone, LLC; Harris Arizona, LLC; and Pueblo Mechanical & Controls, to provide Energy Management Control Systems Repair Services to be used on an as-needed basis. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate amount is $1.25 million over the life of the contracts.
Report
Summary
The Public Works Department is responsible for maintaining the Energy Management Control Systems at various City locations. These systems control and monitor energy consuming devices including heating and cooling equipment, fans, and pumps. The City owns and maintains multiple facilities complete with Building Automation Systems (BAS) that control central plant chillers, air distribution systems, and associated equipment. There are several City-owned facilities with aging equipment that require these systems to be repaired.
Procurement Information
Invitation for Bid 22-FMD-007 was conducted in accordance with Administrative Regulation 3.10. Four offers were received by Public Works Department Procurement Services on March 24, 2021. The offers were evaluated based on price, responsiveness to all specification, terms and conditions, and responsibility to provide the required services. The offers submitted by Arizona Comfort Zone, LLC; Harris Arizona, LLC; and Pueblo Mechanical & Controls were deemed to be fair and reasonable.
Arizona Comfort Zone, LLC bid total is $237.50
Harris Arizona, LLC bid total is $277.00
Pueblo Mechanical & Controls bid total is $287.50
Contract Term
The initial agreement term is for three years beginning on or about Aug. 1, 2021 with two, one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreements, including all option years, is $1.25 million, including all applicable taxes, with an estimated annual expenditure of $250,000. Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.