Title
Legal Research Online, Software and Material - ADSPO12-014733 - Amendment (Ordinance S-49510)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Contract 147311 with West Publishing Corporation, dba Thomson West, a Thomson Reuters Business to extend the contract term. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1 million.
Report
Summary
This contract will provide Citywide departments, including Law, Library, Neighborhood Services, Finance, and Equal Opportunity, with access to legal and investigative resources such as Westlaw's Clear, an investigate software tool, and related products, solutions and print materials. These resources include exclusive content, features and proprietary tools. Westlaw provides access to State and Federal court decisions, statutes, administrative regulations, national public records, and a comprehensive indexing system for case law materials. The Clear subscription provides investigative resources to assist locating and connecting subjects, victims and witnesses to attend trials. Clear is also used to conduct online skip tracing research for court case preparation, for abatement lien foreclosure program research, and as a guide for the Fair Housing program.
This extension allows more time to complete a new procurement without a lapse of critical Citywide services, and a three-year contract extension will result in savings of approximately seven percent per year.
Contract Term
Upon approval, the contract will be extended through March 31, 2026.
Financial Impact
Upon approval of $1 million in additional funds, the revised aggregate value of the contract will not exceed $2.1 million. Funds are available in various department budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Legal Research Online, Software and Material Contract 147311 (Ordinance S-44456) on April 18, 2018
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.