Title
Vending Machines, Maintenance, and Parts - IFB-26-0247 - Request for Award (Ordinance S-52851) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into a contract with Copper State Bolt & Nut Company, Inc. to provide vending machines, maintenance, and parts for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $450,000.
Report
Summary
The purpose of this contract is to procure and install a variety of vending machine units to support Water Services Department operations. These machines will streamline inventory management by enabling efficient stocking, real-time tracking, and controlled employee access to critical materials. Items to be managed through the vending units include water meters, brass fittings, personal protective equipment, and other essential operation supplies. Implementing this system will enhance accountability, reduce material waste, and improve distribution efficiency across field operations.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
The Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a bid and is deemed responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Copper State Bolt & Nut Company, Inc.
Contract Term
The contract will begin on or about May 20, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $450,000.
Funding is available in the Water Services Department Operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and the Water Services Department.