Title
Lab Fume Hood Maintenance Services - Request for Award - RFA-2122-WES-510 (Ordinance S-48920)
Description
Request to authorize the City Manager, or his designee, to enter into contract with AirTelligence to provide monthly system checks and maintenance of lab fume hoods for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $200,000.
Report
Summary
This contract will provide monthly checks and maintenance for 36 laboratory fume hood units for the Water Services Department. Additionally, the contractor will provide parts on an as-needed basis. The fume hoods are the most common exhaust ventilation system used in laboratories and are the primary method used to control inhalation exposures to hazardous substances. The fume hoods have Phoenix Controls valves and monitoring equipment installed within the hoods which control the airflow ensuring the safety of the lab personnel.
AirTelligence will provide the monthly checks and maintenance for the lab fume hoods for the Water Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition.
AirTelligence is the only authorized distributor and service provider in the State of Arizona for proprietary Phoenix Controls products. The Phoenix Controllers are installed in the lab fume hoods and cannot be maintained separately.
Contract Term
The contract will begin on or about Sept. 1, 2022, for a five-year term.
Financial Impact
The aggregate contract value will not exceed $200,000.
Funding is available in the Water Services Department's Operating Budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.