Title
Phoenix Deer Valley Airport Blast Pads - Engineering Services Amendment 1 - AV31000094 FAA/ADOT (Ordinance S-49824)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 155732 with Stantec Consulting Services, Inc. to provide additional Engineering Services for the Phoenix Deer Valley Airport Blast Pads project. Further request to authorize execution of amendments to the agreement, as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $72,009.
Report
Summary
The purpose of this project is to bring the blast pads for runways 7L/25R and 7R/25L at Phoenix Deer Valley Airport up to standards established by current Federal Aviation Administration Advisory Circulars. A blast pad is defined as the surface adjacent to the ends of the runway provided to reduce the erosive effect of jet blast and propeller wash.
This amendment is necessary because design services on this project are complete and Construction Administration and Inspection (CA&I) services are ready to be performed. This amendment aligns with Federal Aviation Administration grant funding. This amendment will provide additional funds to the agreement.
Stantec Consulting Services, Inc.'s CA&I services include, but are not limited to: providing inspections to ensure compliance with the project plans and specifications; assisting with and conducting construction meetings; reviewing contractor shop drawings and submittals; preparing required documentation to submit for Federal Aviation Administration and Arizona Department of Transportation grant compliance; reviewing and approving monthly pay requests and change orders; scheduling, conducting and providing documentation for regular progress meetings; responding to Requests for Information; verifying compliance with contract documents; reviewing contractor’s record drawings monthly and preparing final record drawings; punch-list development; conducting pre-final and final inspection; conducting warranty inspection; and other CA&I services as required for a complete project.
Contract Term
The term of the agreement remains unchanged at five years from the issuance of the initial Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial agreement for Engineering Services was approved for an amount not to exceed $190,000, including all subconsultant and reimbursable costs. This amendment will increase the agreement by an additional $72,009, for a new total amount not to exceed $262,009, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates grant funding for this project. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Engineering Services Agreement 155732 (Ordinance S-48243) on Jan. 5, 2022.
Location
702 W. Deer Valley Road
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.