Title
SAP Programming Support Services (Ordinance S-47123)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Envision, LLC to provide SAP programming and technical support services. The aggregate value of this agreement will not exceed $2,704,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The primary function of this contract is to provide technical support services for business functions of the SAP system. The City utilizes the SAP system for critical financial accounting and reporting, procurement, accounts payables and receivables, business warehouse reporting, work order management, inventory management and plant maintenance. Due to the required highly specialized programming skills, contract services are necessary to support the SAP system, which includes more than 3,000 users and interfaces with various City systems. This expenditure is necessary to provide staff augmentation for the programming of work processes and reporting applications within SAP, which will also provide expertise in advancing the role of data analytics to further enhance and optimize financial transparency for the City.
Procurement Information
A procurement process was conducted in accordance with Administrative Regulation 3.10 utilizing the existing IT Professional Services Qualified Vendor List established by the Information Technology Services Department. Seven vendors responded; 10 potential candidates were selected as the most qualified and interviewed. Two candidates from Envision, LLC were selected by the panel as the most qualified to provide the necessary services.
Contract Term
The contract term is five years, beginning on or about Nov. 1, 2020, with no options to extend.
Financial Impact
The aggregate value of this contract will not exceed $2,704,000, with estimated annual expenditures of $540,800. Funds are available in the Finance Department's operating budget related to SAP system support.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.