Title
Software Value-Added Reseller (SVAR) Contract - COOP 24-8411 - Request for Award (Ordinance S-51465) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with CDW Government, LLC and Insight Public Sector, Inc. to provide software, volume licenses and enterprise licenses for departments Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $210,000,000. Further request an exception to the indemnity and assumption of liability provisions of the Phoenix City Code Section 42-18.
Report
Summary
This contract will provide access to a wide variety of commercial off-the-shelf software (COTS) and software as a service (SaaS) and related services across departments Citywide. In managing its extensive information technology infrastructure, the City relies on software solutions across various departments. To streamline procurement and maximize benefits, the City engages with software value-added resellers (SVAR). These contracts not only provide cost savings through volume discounts, but also offer additional advantages, including access to evaluation copies, product comparisons, and tailored recommendations. By leveraging the SVAR, the City ensures software acquisition while bolstering its technological capabilities for effective public service delivery.
The City intends to adopt multiple SVAR cooperative contracts and will request Council approval once the City receives signed cooperative purchasing agreements from the vendors.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. Central Procurement, with support from the Information Technology Services, researched various local and nationwide cooperative agreements. They have determined that the State of Arizona's cooperative contracts are most aligned with the City's technology requirements and offer the best pricing on essential products.
Contract Term
The contract term will expire April 23, 2027, with two one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $210,000,000 for the aggregate term. Funding is available in the various departments' operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.