Title
Contract Extension for Benefits Analyst Professional Services
(Ordinance S-44206)
Description
Request authorization for the City Manager, or his designee, to amend the contract with Envision, LLC to provide IT professional services for the City's human capital management system in an amount not to exceed $360,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City contracted with Envision, LLC to provide benefits analyst services, including both functional and technical PeopleSoft support for the Information Technology Services and Human Resources departments. Continuing support is required for the Human Resources Health and Safety self-service functions, implementation of the initial phases of employee on-boarding functions, implementation of a new 457 Roth Plan with Nationwide, support for interfaces to support a new enterprise budgeting application, support with application patch maintenance, and general day-to-day production support duties. Services also will include benefits administration support for the 2019 benefits open enrollment processes and development of necessary changes to implement the 2019 Benefits Wellness Incentive program.
Procurement Information
In August 2017, the Information Technology Services Department conducted a competitive procurement utilizing the Information Technology Professional Services Qualified Vendor List. Ten vendors responded, with Envision, LLC, being selected as the most qualified.
Contract Term
This request is to extend the contract through Dec. 31, 2018.
Financial Impact
On Aug. 30, 2017, City Council approved an initial contract amount of $100,000. This request is to increase the contract by $360,000, for a total contract amount not to exceed $460,000. Funds will be provided by the City’s Health Care Benefits Trust and the Information Technology Services Department’s operating budget.
Concurrence/Previous Council Action
The Health Care Benefits Trust Board approved its portion of the expenditure for this contract ($200,000) at its Nov. 14, 2017 public meeting.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and Acting Deputy City Manager Toni Maccarone, and the Information Technology Services and Human Resources departments.