Title
Phoenix Sky Harbor International Airport Terminal 4 Central Plant Modernization - Engineering Services - AV21000111 FAA (Ordinance S-50144)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with SmithGroup, Inc. to provide Engineering Services that include condition assessment, design, and possible construction administration and inspection for the Phoenix Sky Harbor International Airport Terminal 4 Central Plant Modernization project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $4.5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to replace the current Terminal 4 Central Plant and all associated equipment and possible inclusion of the controls systems that provide all cooling capabilities for the Terminal 4 building campus. The Terminal 4 building campus is approximately 1.9M square feet, which includes the main terminal and eight concourses with associated connecting bridges. The Terminal 4 Central Plant and associated equipment is more than 30 years old and has reached or exceeded its useful life. The equipment is outdated, costly to operate and maintain, has become obsolete, and parts are no longer manufactured. The modernization design shall align with the Airport's goals in sustainability, resiliency, and any applicable key performance indicators. The objective of the project is to design a modern and sustainable central plant in Terminal 4. When the project is complete, the new Terminal 4 Central Plant will provide increased building campus cooling capacity and energy efficiency while simultaneously reducing operation and maintenance costs.
SmithGroup, Inc.'s services include, but are not limited to: conducting onsite assessment and evaluation; inventorying existing equipment and apparatus; coordinating with the City and Construction Manager at Risk during design of the project; designing replacement of electrical services entrance sections, chillers, condensing water pumps, Central Plant piping, heat exchangers, cooling tower, water softening and water treatment systems, Central Plant internal space cooling system, Central Plant control systems, and life safety systems and all associated equipment; providing full system specifications and anticipated production statistics, optimizing the Central Plant for maximum energy savings and resiliency; providing design to include infrastructure for future upgrades where applicable; providing all associated structural, electrical, mechanical, technology, fire/life/safety/security, and civil design work as required; and possible construction administration and inspection services that include participating in pre-construction conference and weekly construction coordination meetings; preparing meeting minutes and responding to requests for information and submittal review and approvals; preparing and submitting of all required federal, state, county, City, and others reports; reviewing and approving monthly pay requests; scheduling, conducting, and providing documentation for regular progress meetings; participating in substantial completion walk-through inspection and final acceptance walk-through inspection; preparing final record drawings and close-out services; and conducting warranty inspection and other services as needed for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Nine firms submitted proposals and are listed below.
Selected Firm:
Rank 1: SmithGroup, Inc.
Additional Firms:
Rank 2: Kimley-Horn and Associates, Inc.
Rank 3: The RMH Group, Inc.
Rank 4: IMEG Consultants Corp.
Rank 5: Energy Systems Design, Inc.
Rank 6: Affiliated Engineers, Inc.
Rank 7: Page Southerland Page, Inc.
Rank 8: Arup US, Inc.
Rank 9: Henderson Engineers, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for SmithGroup, Inc. will not exceed $4.5 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates grant funding for a portion of the project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
3800 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.