Title
Diagnostic Software for Maintenance and Repair of Fleet Vehicles - Contract Recommendation (Ordinance S-45400)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Mitchell Repair Information Company dba Mitchell1 to supply diagnostic software for maintenance and repairs of fleet vehicles on an as-needed basis. This contract will have a total aggregate amount of $100,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining more than 6,500 light-, medium- and heavy-duty vehicles. This contract will be used to purchase multiple licenses for Mitchell1 Pro-Demand and TruckWorks diagnostic software that is used at multiple Fleet Services Division maintenance shops. The diagnostic software provides a safe and efficient method for repairing vehicles, diagnosing electronic vehicle components, and maintaining a serviceable fleet.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that there is only one source for this diagnostic software. Mitchell1 is the developer and sole provider of this software.
Contract Term
The initial one-year contract term will begin on or about April 1, 2019, with four option years in increments of up to one year, for a total contract term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $20,000, with an aggregate value not to exceed $100,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.