Title
Phoenix Sky Harbor International Airport Tracon Demolition and West Hold Bay Expansion - Engineering Services - AV08000089 FAA (Ordinance S-50136)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with TRACE Consulting, LLC to provide engineering services that include design and possible construction administration and inspection services for the Phoenix Sky Harbor International Airport Terminal Radar Approach Control Demolition and West Hold Bay Expansion project. Further request to authorize the City Manager, or his designee, to amend the contract as necessary within the City Council-approved expenditure authority as provided below and for the City Controller to disburse all funds related to this item. The fee for the services will not exceed $650,000.
Further request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the Project. Utility services include: electrical, water, sewer, natural gas, telecommunication, cable television, and railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to expand the West Hold Bay and demolish a building that was formerly used to provide Federal Aviation Administration (FAA) Terminal Radar Approach Control (TRACON) services at the Airport. A replacement TRACON was co-located with the Airport's control tower in 2006. The West Hold Bay is used for aircraft parking, aircraft staging and other airfield operations. The size of the hold bay will be reduced with the completion of the new Crossfield Taxiway U project, which overlaps with the west end of the hold bay. Demolition of the TRACON building will allow for expansion of the east end of the hold bay to accommodate the space lost to Taxiway U.
TRACE Consulting, LLC's services include: develop phased construction requirements with existing airport operations; design and prepare project plans and specifications in compliance with applicable Maricopa County and City of Phoenix building codes; provide construction estimates, construction safety plans, and all required documentation to submit for FAA grant compliance; complete the engineers report required for FAA and Airport Improvement Project (AIP) grant compliance; provide bid phase services for the eventual advertisement of construction for the project using the design-bid-build delivery method; assist with bidding and prepare all project addenda; provide construction administration and inspection services per AIP and FAA grant requirements; review contractor shop drawings and submittals; review and approve monthly pay requests; schedule, conduct, and provide documentation for regular progress meetings with client and funding agencies; respond to requests for information; verify compliance with contract documents; issue letter of substantial completion; review contractor's record drawings monthly and prepare final record drawings; prepare daily inspection reports for the Project records detailing construction progress and punch-list development; conduct pre-final and final inspection; and conduct warranty inspection and other services as needed for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until a contract is awarded. Three firms submitted proposals and are listed below.
Selected Firm:
Rank 1: TRACE Consulting, LLC
Additional Firm:
Rank 2: Stantec Consulting Services, Inc.
Rank 3: C&S Engineers, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the contract prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The contract value for TRACE Consulting, LLC will not exceed $650,000, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program. The Aviation Department anticipates grant funding for a portion of the project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.