Title
Herberger Theater Theatrical Improvements - Architectural Services - CP20100007 (Ordinance S-51783) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with DLR Group, Inc. to provide Architectural Services that include design and possible construction administration and inspection services for the Herberger Theater Theatrical Improvements project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $325,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to update the Herberger Theater Center to meet the needs of resident companies, patrons and the operators with replacing theatrical lighting equipment, the audio system and an assistive listening system. This includes upgrading 668 theatrical lighting fixtures in both stages, Center Stage and Stage West, and upgrading a new audio and speaker system including amplifiers, audio control consoles, loudspeakers, a speaker rigging system, and supporting path wiring.
DLR Group, Inc.'s services include, but are not limited to: evaluating existing conditions and completing design drawings and specifications for replacement of theatrical lighting equipment, the audio system, and an assistive listening system. Also included are upgrading 668 theatrical lighting fixtures on Center Stage and Stage West, a new audio and speaker system including amplifiers, audio control consoles, loudspeakers, a speaker rigging system and supporting path wiring and other work as required for a complete project, and providing possible construction administration and inspection services.
Procurement Information
DLR Group, Inc. was chosen for this project using a Direct Select process set forth in Section 34-103 of the Arizona Revised Statutes. The Direct Select process will reduce the time to procure architectural services as opposed to an advertised selection process, meeting the project deadline, ensuring continuity and the most efficient use of staff and funding resources.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for DLR Group, Inc. will not exceed $325,000, including all subconsultant and reimbursable costs.
Funding is available in the Phoenix Convention Center Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
222 E. Monroe Street
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager John Chan, the City Engineer and the Phoenix Convention Center Department.