Title
Aviation Deicing Trailer- Request for Award (Ordinance S-49064)
Description
Request to authorize the City Manager, or his designee, to complete a one-time purchase with Wausau Equipment Company, Inc. (Wausau), for a TAD Series trailer mounted runway deicer to support Phoenix Sky Harbor International Airport's (PHX) Extreme Weather Program for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of this request will not exceed $160,000.
Report
Summary
PHX provides critical infrastructure for both domestic and international airlines and unpredictable weather incidents can significantly interrupt operations. Due to the effects of climate change and unpredictable climate patterns, PHX has developed the Extreme Weather Program in order to more efficiently respond to potential extreme winter weather conditions. The purchase price also includes staff training and a two-year equipment warranty.
Procurement Information
PHX recently issued a total of two Invitations for Bids, however the bids were cancelled due to the bidders' inability to meet the equipment specifications and delivery time frame respectively. Wausau is the only vendor that can manufacture and deliver the deicing trailer with manual booms within PHX requested timeline to support Super Bowl operations.
In accordance with AR 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition-One Time Contract-Due to Time Restrictions.
Contract Term
A one-time purchase order (PO) will be issued upon Council approval.
Financial Impact
The one-time PO value will not exceed $160,000.
Funding is available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport, 2485 E Buckeye Road, Phoenix, AZ 85034
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.