Title
Dam Safety - Emergency Action Plan Updates 2017 - Engineering Services - ST83140089 (Ordinance S-43926)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with HDR Engineering, Inc. (Phoenix) to provide engineering services in support of the Dam Safety Emergency Action Plan Updates (EAP) project - Engineering Services - ST83140089. HDR Engineering, Inc.'s fee for Engineering Services will not exceed $300,000, including all subconsultants and reimbursable costs. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This project is for conducting a review of and providing updates to the existing Dam Safety EAP for eight dams, which reflect four jurisdictional and four non-jurisdictional dams (local earth embankment dams). Previous EAP updates were issued at various times between February 2005 and June 2008. Under new regulations and enforcement, the Federal Emergency Management Agency (FEMA) and Arizona Department of Water Resources (ADWR) mandate agency EAP updates every five years.
HDR Engineering, Inc. is very familiar with the requirements and procedures of the City's Dam Safety Program, and is uniquely qualified to provide the services needed.
HDR Engineering, Inc.'s services will include, but are not limited to: review of existing conditions, regulatory criteria, update pertinent components, conduct aerial mapping and topographic surveys, establish and install benchmarks, perform breach analyses, develop digital line work to support quick access and route planning procedures associated with emergency evacuation procedures, and other various tasks to accomplish the requirements mandated.
Procurement Information
HDR Engineering, Inc. was chosen for this project using a direct-select process according to section 34-103 of the Arizona Revised Statutes.
Contract Term
The term of the contract is for two years. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
HDR Engineering, Inc.'s fee for Engineering Services will not exceed $300,000, including all subconsultants and reimbursable costs. Funding is available in the Street Transportation Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Location
North Mountain Flood Detention Dam 3 - Cave Creek Road
North Mountain Flood Detention Dam 7 - Central Avenue south of Thunderbird Road
West Park Flood Detention Dam - 7th Avenue north of Peoria Avenue
East Park Flood Detention Dam - 7th Avenue east of Mountain View Park
North Mountain Flood Detention Dam 2A - 7th Street south of Thunderbird Road
North Mountain Flood Detention Dam 2B - Thunderbird Road east of 7th Street
Mountain View Road & 32nd Street - South of SR51
Little Dreamy Draw - Northwest of Northern Avenue and SR51
Council Districts: 3, 6
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.