Title
Annual Renewable Identification Numbers Audit (Ordinance S-48030)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with CliftonLarsonAllen, LLP to provide annual renewable identification numbers (RINs) auditing services. Further request to authorize the City Controller to disburse all funds related to this item. This item will have an aggregate amount of $25,500 over the life of the contract.
Report
Summary
The Public Works Department is responsible for purchasing the majority of fuel for use in the City's fleet vehicles. This includes renewable fuels such as ethanol and bio-diesel that have a RINs assigned during production. These numbers are used by the U.S. Environmental Protection Agency (EPA) to track and enforce compliance with renewable fuel mandates. These numbers can be traded or sold to support infrastructure needs for operations. In accordance with the EPA and the Code of Federal Regulations, an annual audit must be conducted and submitted to the EPA to ensure the RINs were generated properly and are valid.
Procurement Information
Request for Quote (RFQ) 22-FSD-027 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department sent out a notice to 68 potential vendors, and received one bid from CliftonLarsonAllen, LLP. The bid was evaluated for responsiveness and responsibility and is being recommended for award with the below annual rate for the audit to be conducted:
CliftonLarsonAllen, LLP: $8,500
Contract Term
The contract will start on or about Jan. 1, 2022 for an initial one-year contract term, with two option years to be exercised in increments of up to one year, for a total contract term of three years.
Financial Impact
This item will have an estimated annual expenditure of $8,500, with a total aggregate amount of $25,500 over the life of the contract.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.