Title
S:can Equipment Parts and Service Contract (Ordinance S-44562)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Western Environmental Equipment Co., (Western Environmental) to provide S:can Equipment Parts and Service for the Water Services Department. Expenditures are not to exceed $122,104.88 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Water Services Department is requesting a supplies and services contract to purchase equipment, replacement parts, and technical assistance to repair existing S:can equipment. The S:can instruments measure Total Suspended Solids, Chemical Oxygen Demand, Biochemical Oxygen Demand, Total Organic Compounds, Turbidity, Ammonia, and other units of measurement needed to provide the accurate information required to operate a wastewater treatment plant. The equipment is located at the 23rd Avenue Wastewater Treatment Plant.
Procurement Information
Invitation for Bid 1718-WWT-27, S:can Equipment Parts and Service was conducted in accordance with Administrative Regulation 3.10. One bid was received which was determined to be responsive to the solicitation requirements. Based on a comparison of previous prices, the bid is determined to be fair and reasonable.
Western Environmental Equipment Co.: $122,104.88
Contract Term
The contract term shall be a base period of three years, with two one-year options to be exercised at the City's discretion. The term shall begin on or about June 1, 2018, with an end date of May 31, 2023.
Financial Impact
Expenditures are not to exceed $122,104.88 over the life of the contract. Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.