Title
Software Value-Added Reseller Services - ADSPO16-130652 - Amendment (Ordinance S-49758)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Contracts 144228 and 151721 with CDW Government, LLC, and SHI International Corp, to extend contract term. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $34,000,000.
Report
Summary
These contracts will provide commercial off-the-shelf-software, license agreements, and maintenance agreements to departments Citywide. Purchases of critical software solutions and services under these contracts support City email, internet and intranet, servers and other information technology infrastructure, and provide database software and critical security tools for protecting, monitoring, and responding to threats to the City’s network or data. In addition to providing cost savings from volume discounts, utilizing the value-added reseller contracts provides the City with additional benefits for implementing and upgrading software solutions, including providing evaluation copies, product comparisons, proofs-of-concept, needs analysis, product information and application recommendation.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contracts will be extended through Aug. 30, 2024, with an option to extend through Aug. 30, 2025.
Financial Impact
Upon approval of $34,000,000 in additional funds, the revised aggregate value of the contracts will not exceed $138,327,330. Funds are available in the various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Software Value-Added Reseller Services Contract 144228 and 151721 (Ordinance S-43077) on Dec. 14, 2016;
• Software Value-Added Reseller Services Contract 144228 and 151721 (Ordinance S-46331) on Feb. 19, 2020;
• Software Value-Added Reseller Services Contract 144228 and 151721 (Ordinance S-47903) on Aug. 25, 2021;
• Software Value-Added Reseller Services Contract 144228 and 151721 (Ordinance S-48848) on July 1, 2022;
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.