Title
Milestone Laboratory Instruments, Consumables and Services (Ordinance S-46319)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Milestone, Inc., to provide maintenance and repair services for Milestone laboratory instruments that are owned and operated by the Water Services Department (WSD). Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The agreement value will not exceed $200,000.
Report
Summary
The purpose of this contract is to provide WSD maintenance and repair services for Milestone laboratory instruments to maintain functionality. The Milestone laboratory instruments are used by WSD laboratory technicians to perform analyses on water, soil, and sludge samples to ensure that chemical levels are in compliance with Environmental Protection Agency (EPA) requirements.
This direct selection is necessary because Milestone, Inc. is the original manufacturer of the Milestone laboratory instruments. Milestone, Inc. has factory-trained service personnel who are solely authorized to perform maintenance and repair services on the Milestone laboratory instruments, which have a useful life of 10 years.
Procurement Information
The selection was made using a direct selection process set forth in City of Phoenix Administrative Regulation 3.10. A direct selection was made because of the unusual nature of the goods and services that require a specific vendor.
Contract Term
The term of the agreement is 10 years and will begin on May 1, 2020.
Financial Impact
The agreement value for Milestone, Inc. will not exceed $200,000. Funding is available in the Water Services Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.