Title
5ED Water Pressure Zone Resilience - Engineering Services - WS85050056 (Ordinance S-51623) - District 2
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Carollo Engineers, Inc. to provide Engineering Services that include study, design, and possible construction administration and inspection services for the 5ED Water Pressure Zone Resilience project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for all services will not exceed $4 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to study the 5ED and surrounding pressure zones to recommend future projects to add resilience to the 5ED zone. The project will also include design of the proposed improvements.
Carollo Engineers, Inc.'s services include, but are not limited to: Study services include: demand analysis, hydraulic modeling, storage analysis, water quality modeling and operational modeling to consider extreme drought conditions with no Central Arizona Project water available. Design services include: provide construction documents and specifications for the construction of the selected alternative, provide a construction schedule and opinion of probable cost to construct and complete the selected alternative, develop preliminary Maintenance of Plant Operations plans for pipeline or facility shutdown/recharge, coordinate with the Street Transportation and other City departments as required on right-of-way and/or City owned property, identify all utility locations both vertically and horizontally in conflict with the project, conduct geotechnical evaluations to develop construction requirements, and obtain all applicable permits. Possible construction administration and inspection services include: general project administration, construction inspections, resident engineering services during construction, daily interaction with contractors to clarify job requirements, administration of contractor's contract, decision making regarding technical project issues, monitoring of job progress, review and certification of progress payments and job orders, preparation of record drawings, and public information and public relations services.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below:
Selected Firm
Rank 1: Carollo Engineers, Inc.
Additional Proposers
Rank 2: Wilson Engineers, LLC
Rank 3: Black & Veatch Corporation
Rank 4: Entellus, Inc.
Rank 5: Coe and Van Loo L.L.C.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Carollo Engineers, Inc. will not exceed $4 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
General Location: Area bounded by Central Arizona Project Canal to the south, Carefree Highway to the north, I-17 to the west, and Cave Creek Road to the east.
Council District: 2
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Inger Erickson, the Water Services Department and the City Engineer.