Title
35th Avenue and Harrison Street Union Pacific Railroad Crossing - Design-Bid-Build Services - ST85100339 (Ordinance S-48685)
Description
Request to authorize the City Manager, or his designee, to accept Combs Construction Company, Inc. as the lowest-priced, responsive and responsible bidder and to enter into an agreement with Combs Construction Company, Inc. for Design-Bid-Build Services for the 35th Avenue and Harrison Street Union Pacific Railroad Crossing project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $457,570.
Report
Summary
The purpose of this project is to enhance the safety of the Union Pacific Railroad Company crossing at the intersection of 35th Avenue and Harrison Street. The roadway improvements are at the intersection on both sides of the railroad tracks.
Combs Construction Company, Inc.’s services include, but are not limited to: installation of new concrete medians, curbs, gutters, sidewalks and ramps, and pavement restoration.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Two bids were received on March 1, 2022 and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Opinion of Probable Cost and the one lowest responsive, responsible bidder are listed below:
Opinion of Probable Cost: $290,397
Combs Construction Company, Inc.: $457,570
Bidders who were deemed non-responsive are listed below, in alphabetical order:
Shada, Inc. dba Benchmark Construction, LLC
Although the bid exceeds the Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 180 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Combs Construction Company, Inc. will not exceed $457,570, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE Program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
35th Avenue and Harrison Street
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.