Title
Adopt Maricopa County Contract for Electronic Resources and Multimedia Downloads - Agreement 171101-S (Ordinance S-43684)
Description
Request to authorize the City Manager, or his designee, to adopt cooperative agreement 171101-S with Maricopa County and enter into a linking agreement with Library Ideas LLC, Midwest Tapes LLC, EBSCO Industries Inc., Recorded Books Inc., Cengage Learning, Optimal Resume, ProQuest LLC, Baker & Taylor LLC, Niche Academy LLC, and Odilo for the cooperative purchase of electronic resources and multimedia downloads in an amount not to exceed $2,938,500. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The cooperative purchasing agreement will be utilized to purchase eMaterials including but not limited to music streaming, eBooks, eAudiobooks, and online video. The eMaterials and related services provide unlimited simultaneous access to databases and publications. The benefits in utilizing digital technology is the material cannot be damaged, mutilated or lost, no shelving space is required, and no manual management of material is needed, which all of these also help keep costs down.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, a cooperative purchasing agreement is required when the City wishes to participate in a cooperative procurement contract of another public procurement agency.
For the contract awarded by Maricopa County, a public procurement agency was solicited using similar steps as the City would have used under its own procurement code. Maricopa County awarded a contract to the following vendors: Library Ideas LLC, Midwest Tape LLC, EBSCO Industries Inc., Recorded Books Inc., Cengage Learning, Optimal Resume, ProQuest LLC, Baker & Taylor LLC, Niche Academy, and Odilo. The contract pricing is fair and reasonable and comparable to other City contracts for similar products and services. The Maricopa County contract was awarded Jan. 11, 2016 and currently expires Jan. 31, 2020.
Contract Term
The initial contract term shall begin at the time of Council approval and end on June 30, 2022.
Financial Impact
The purchase of Electronic Resources and Multimedia Downloads will not exceed $2,938,500. Funds are available in the Library Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Library Department.