Title
Professional Printing Services Qualified Vendor List - RFQ 17-020 (Ordinance S-43986)
Description
Request to authorize the City Manager, or his designee, to enter into multiple contracts with qualified proposers of the Request for Qualification (RFQ 17-020) for Professional Printing Services for the Aviation Department. The contracts may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value for all of the contracts will not exceed $240,000 with an estimated annual expenditure of $80,000.
Report
Summary
The Aviation Department is seeking to establish a Qualified Vendor List (QVL) for professional printing services. The qualified proposers will provide printing services to enhance Aviation Department communication efforts with airport customers, stakeholders and staff. The QVL has three distinctive commercial print groups: Group A - High End, Sheet Fed, Large Format; Group B - High End, Sheet Fed, Digital Option, Mid-Sized Format; Group C - Short Run, Digital.
Procurement Information
Request for Qualification (RFQ) 17-020 for Professional Printing Services was conducted in accordance with Administrative Regulation 3.10. Seven proposals were received by the Contracts and Services Division on Aug. 9, 2017. All seven proposals were deemed responsive.
The proposals were scored by a four-member evaluation committee based on the following criteria: Quality of Product (500 points), Business and Staff Experience and Qualifications (200 points), Method of Approach (175 points), and References (125 points). To qualify for the three commercial print groups, proposers must score a minimum of 700 points for Group A, 650 points for Group B, and 600 points for Group C. The following are the recommended firms for the QVL:
Group A - High End, Sheet Fed, Large Format
Lithotech: 867 Points
Ironwood: 751 Points
Gordon Graphics, Inc.: 713 Points
Prisma Graphic Corporation: 707 Points
Group B - High End, Sheet Fed, Digital Option, Mid-Sized Format
Lithotech: 867 Points
Gordon Graphics, Inc.: 713 Points
Prisma Graphic Corporation: 707 Points
Capitol Litho Corporation: 665 Points
Group C - Short Run, Digital
Lithotech: 867 Points
Gordon Graphics, Inc.: 713 Points
Prisma Graphic Corporation: 707 Points
Capitol Litho Corporation: 665 Points
City of Phoenix City Clerk: 618 Points
Contract Term
The QVL shall be effective for a three-year period beginning on or about Nov. 1, 2017 and ending on Oct. 31, 2020.
Financial Impact
The aggregate value for all of the contracts will not exceed $240,000 with an estimated annual expenditure of $80,000. Funds are available in the Aviation Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.