Title
Authorize Additional Funding to Miscellaneous Building Repairs Contracts (Ordinance S-51952) - Districts 7 & 8
Description
Request to authorize the City Manager, or his designee, to add additional funding to contracts with Andrus Properties, Inc. dba API General Contractors (Contract 159779); CHASSE Building Team, Inc. (Contract 159778); DMS Companies, Inc. dba Hernandez (Contract 159777); GCON, Inc. (Contract 159776); Haydon Companies, LLC (Contract 159775); Sagebrush Restoration, LLC (Contract 159774); Skyline Builders & Restoration, Inc. (Contract 159773); Tusk Developers LLC (Contract 159772); and Welch Companies, Inc. (Contract 159771) for the Parks and Recreation Department. Further request the City Controller to disburse all funds related to this item. There is no impact to the General Fund. Funding is available through the City's General Obligation Bond program. The additional funding will not exceed $760,000.
Report
Summary
These miscellaneous building repairs contracts provide commercial maintenance, incidental building repairs, and tenant improvements repairs. The services are used on an as-needed basis for urgent and planned projects for the Parks and Recreation Department's facilities that require one-time, ongoing building repairs/improvements or on-call emergency services.
The Planning and Development Department's Historic Preservation (HP) Office obtained General Obligation (GO) Bond funding for repairs and improvements to several of Parks and Recreation Department's historic buildings. This funding request is to add HP's GO Bond funds to the existing Parks and Recreation contracts. The additional funding is needed to perform improvements and repairs at multiple Heritage Square facilities, which include replacing roofing, repairing porches, refinishing hardwood floors, and repaving a parking lot. Additionally, the funding is needed to restore windows at the Smurthwaite House at the Pioneer and Military Memorial Park.
Contract Term
The term of the contracts remain unchanged, which began December 1, 2023, for a five-year term with one, two-year option to extend.
Financial Impact
The aggregate value for all contracts will not exceed $60.8 million. No General Funds are requested. The additional funding is available in the Planning and Development Department's Historic Preservation GO Bond budget.
Concurrence/Previous Council Action
- Authorization to Add Funding for the Miscellaneous Building Repairs Contracts (Ordinance S-51311) on October 2, 2024.
- Authorization to Enter Miscellaneous Building Repairs Contracts - PKS RFQu-240080 (Ordinance S-50427) on December 13, 2023.
Location
Heritage Square, 115 N. 6th Street; and Smurthwaite House, 1400 W. Jefferson Street
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Managers John Chan and Alan Stephenson and the Parks and Recreation and Planning and Development departments.