Title
Dry Well and Interceptor Pumping and Inspection Contract Recommendation (Ordinance S-46576)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with MP Environmental Services, Inc. for the pumping, inspections, maintenance, and repairs of all City-owned dry wells and interceptors to be used on an as-needed basis in an amount not to exceed $2,307,500 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintenance and proper operation of dry wells and interceptors for multiple City departments including Parks and Recreation, Police, and Library departments on City-owned properties. Phoenix Convention Center, Office of Environmental Programs, and Aviation are responsible for maintenance and proper operation of dry wells and interceptors on facilities and property operated within each of their departments. This contract will provide regular cleaning, pumping, and maintenance of dry wells and interceptors for proper collection, retention, and drainage of runoff, stormwater and other water sources. The contract will also provide repairs to the systems on an as-needed basis.
Procurement Information
Invitation for Bid 20-FMD-045 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Public Works Department on Feb. 26, 2020. The offer was evaluated based on price, responsiveness to all specifications, and the responsibility to provide the required services. The offer submitted by MP Environmental Services, Inc. was deemed to be fair and reasonable.
MP Environmental Service Inc.:
Group A: $5,933.50 total for requested services at all City-owned, non-Aviation properties for dry well and interceptor pumping and inspection services.
Group B: $5,933.50 total for requested services at all Aviation properties for dry well and interceptor pumping and inspection services.
Contract Term
The initial one-year contract term will begin on or about Sept. 1, 2020, with four option years to extend in increments of up to one year, for a total contract term of five years.
Financial Impact
The aggregate contract value including all option years will not exceed $2,307,500, including applicable taxes, with an estimated annual expenditure of $461,500. Funds are available in the Aviation, Phoenix Convention Center, Office of Environmental Programs, and Public Works Departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich, Deputy City Managers Jeff Barton and Karen Peters, and the Aviation, Phoenix Convention Center, Office of Environmental Programs, and Public Works departments.