Title
Affordable Housing Property Preservation Program - Construction Administration and Observation Services (General Obligation Bond) - Various Project Numbers (Ordinance S-53075) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with MRT Design, LLC, to provide construction administration and observation services for the Housing Preservation Program project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $150,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
MRT Design, LLC has extensive knowledge of the specific project locations, as they were the firm originally procured to develop the building plans, scope, and specifications. They worked closely with the City's environmental team to identify required environmental mitigations and proposed sustainability aspects to the projects.
The purpose of this project is to provide construction administration and observation with inspections services for the following affordable housing property locations:
- Foothills on the Preserve
- Camelback Properties
- Cypress Manor
- La Cascada I and II
- Red Mountain Springs
- Santa Fe Springs
- Paradise Greens
- Foothills Court
- Sahuaro West
Procurement Information
MRT Design, LLC was chosen for this project using a Direct Select process set forth in Section 34-103 of the Arizona Revised Statutes (A.R.S.). The Direct Select process will reduce the time to procure architectural services as opposed to an advertised selection process; meeting the project deadline, ensuring continuity and the most efficient use of staff and funding resources.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for MRT Design, LLC will not exceed $150,000, including all subconsultant and reimbursable costs.
Funding is available in the Housing Department's Capital Improvement Program using General Obligation Bond funding. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Architectural On-Call Services for Calendar Years 2024-2025 Master Agreement 159513 on November 15, 2023.
Public Outreach
Impacted citizens will be notified prior to the start of construction.
Location
- 525 E. Cheryl Drive
- 5102 N. 11th Avenue
- 5722 N. Black Canyon Freeway
- 248 and 229 E. Ruth Avenue
- 1652 N. 52nd Street
- 1717 W. Glendale Avenue
- 16001 N. 25th Street
- 1606 W. Peoria Avenue
- 1650 W. Sahuaro Drive
Council Districts: 1, 2, 3, 4, 5, 6, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Managers Gina Montes and Amber Williamson, the Housing Department and the City Engineer.