Title
Concrete Reservoir Program - Engineering Services - WS85050019 and WS85400007 (Ordinance S-48684)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Entellus, Inc., to provide Engineering Services that include assessment, inspection, cleaning, and design services, and possible construction administration and inspection services for the Concrete Reservoir Program project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1.5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code for 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to maintain the program's 10-year schedule plan and use the schedule to coordinate necessary assessment, inspection, and cleaning activities with Water Services Department Operations staff. Entellus, Inc. will also be responsible for preparing necessary documentation related to reservoir shutdowns for 23 concrete reservoirs.
Entellus, Inc.'s services include, but are not limited to: program planning and management; assessment, inspection, and cleaning; Arizona Department of Water Resources dam safety inspection; design services; and miscellaneous support services.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firm
Rank 1: Entellus, Inc.
Additional Proposers
Rank 2: Black & Veatch Corporation
Rank 3: HDR Engineering, Inc.
Rank 4: Gannett Fleming, Inc.
Contract Term
The term of the agreement is three years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Entellus, Inc. will not exceed $1.5 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.