Title
Purchase of Custom Evidence Bags with Seals - Requirements Contract - IFB 17-145 (Ordinance S-44093)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Culvapac, LTD, dba Bags of Bags, to purchase Custom Evidence Bags with Seals for the Police Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1,518,400.
Report
Summary
The Police Department, sworn and non-sworn personnel, use evidence bags with seals to secure and maintain the integrity of all impounded items for long-term storage.The bags must maintain quality standards for a minimum of five years and have a secured seal to prove the bags have not been tampered with in the event the evidence is presented in a criminal trial.
Procurement Information
IFB 17-145 - Custom Evidence Bags with Seals - Requirements Contract, was conducted in accordance with Administrative Regulation 3.10. The solicitation was emailed to 55 vendors and was posted on the City's website. Two offers were received on Oct. 13, 2017; one offer was deemed nonresponsive because the proposer took exceptions to the requirements.
Culvapac, LTD dba Bags of Bags: $303,680.63
The Deputy Finance Director recommends the offer from Culvapac, LTD dba Bags of Bags be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about Dec. 1, 2017 and end on or about Nov. 30, 2022.
Financial Impact
The expenditures against this contract shall not exceed the aggregate amount of $1,518,400 (including applicable taxes). Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.