Title
Service and Repairs for Production Wells and Related Equipment - Requirements Contract (Ordinance S-45702)
Description
Request to authorize the City Manager, or his designee, to enter into a new contracts, IFB 19-SW-009, with Southwest Waterworks Contractors, Inc., Weber Water Resources, and Layne Christensen Company, for services and/or repair of City-owned production wells and purchase of accessory equipment on an as-needed basis. The total amount will not exceed $1,350,000 for the term of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This service contract is necessary to maintain operation of various water production well locations throughout the City. Services provided through this contract include labor, installation and replacement of parts, pumps and motors. City-owned production wells must comply with federal, state and local regulatory requirements for groundwater monitoring. These wells provide potable water and water used for fire suppression, dust control, composting and construction activities.
Procurement Information
In accordance with Administrative Regulation 3.10, the Public Works Department issued Invitation for Bid (IFB) 19-SW-009. Seven offers were received on Nov. 7, 2018. Three vendors are being recommended based on responsiveness and lowest bid based on hourly rates.
Southwest Waterworks Contractors, Inc.: $2,015
Weber Water Resources: $3,555
Layne Christensen Company: $3,978
Contract Term
The term of this contract will commence on or about July 1, 2019, with an initial one-year contract term. Provisions of the contract include an option to extend the term up to four years in increments of one year, which may be exercised by the City Manager or his designee.
Financial Impact
The estimated annual expenditure is $270,000 and will not exceed $1,350,000 over the life of the contract. Funds are available in the Parks and Recreation and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters, Acting Deputy City Manager Toni Maccarone, and the Public Works and Parks and Recreation departments.