Title
***REVISED ITEM (SEE ATTACHED CORRECTION MEMO)*** (CONTINUED FROM MARCH 6, 2019) - Amend and Extend Pumps Contracts (Ordinance S-45417)
Description
Request to authorize the City Manager, or his designee, to amend five contracts: Contract 138110 with Hennesy Mechanical Sales, LLC; Contract 138107 with James, Cooke & Hobson Inc.; Contract 138103 with Phoenix Pumps, Inc.; Contract 138104 with Pump Systems, Inc.; and Contract 138109 with Quadna, A DXP Company, to provide pumps, parts, and accessories. The amendments will extend each contract term for six months, from April 1, 2019, through Sept. 30, 2019. Further request authorization for the City Manager, or his designee, to add an additional contract amount not to exceed $1,437,000. The amendments may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The five contracts provide pumps, pump parts, and accessories necessary to replace and/or maintain equipment for the Public Works, Aviation, Convention Center, Parks and Recreation, and Water Services departments. The contracts also include repair and maintenance of the pumps. The extensions will allow sufficient time to complete a competitive process to award multi-year contracts for these services.
Contract Term
The term of the contracts will be extended from April 1, 2019 through Sept. 30, 2019.
Financial Impact
The six-month extension of the five contracts will add an additional $1,437,000, for a total cost for the contracts not to exceed $12,196,000. Funds are available in the Public Works, Aviation, Convention Center, Parks and Recreation, and Water Services departments' operating and capital Improvement Program budgets.
Concurrence/Previous Council Action
The five contracts were awarded by the City Council (Ordinance S-40629) on March 19, 2014, for an initial term of three years with two, one-year options to extend through March 31, 2019.
The original aggregate cost of the contracts was $8,000,000. Council approved the below payment ordinances to increase the funding for a total of $10,759,000:
• S-42275 added $84,000 to Contract 138103 with Phoenix Pumps, Inc. on February 3, 2016;
• S-42751 added $1,200,000 to Contract 138108 with Clearwater Engineering, LLC, Contract 138110 with Hennesy Mechanical Sales, LLC, Contract 138107 with James, Cooke & Hobson, Inc., Contract 138103 with Phoenix Pumps, Contract 138104 Pump Systems, Inc., Contract 138109 with DXP Enterprises, Inc., Contract 138106 with Western Drilling Company, LLC dba The Pump Company, and Contract 134111 with Westcoast Rotor, Inc. on July 1, 2016;
• S-44957-0019 added $1,475,000 to Contract 138103 with Phoenix Pumps, Inc. on Sept. 5, 2018
The six-month extension of the five contracts adds $1,437,000, bringing the total not-to-exceed cost of the contracts to $12,196,000.
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Karen Peters, and the Convention Center, Parks and Recreation, Public Works, Aviation, and Water Services departments.